Terms of Service of kidscoderlab.pl and Kids Coder Lab – a school of programming for children
This document specifies terms of using the kidscoderlab.pl website and the conduct of programming courses and day camps at Kids Coder Lab Spółka z o.o. with the registered seat in Warsaw at ul. Hlonda 10 U9, registered in the register of entrepreneurs maintained by the District Court for the Municipal City of Warsaw in Warsaw under KRS no. 0000698535, hereinafter referred to as the Programming School.
This document specifies the terms of cooperation between the Programming School, the Parents (the parents of children attending courses at the Programming School and the parents who are interested in courses at the Programming School, who use the kidscoderlab.pl website) and the Students (the students enrolled in the courses at the Programming School).
ANNUAL PROGRAMMING COURSES
- Programming courses are offered as annual courses; the full cycle consists of 30 sessions of 60 minutes each. Courses are conducted during the school year, from September or October until June, with breaks in the holiday season and winter/summer school break periods.
- Classes take place at the registered seat of the Programming School at ul. Hlonda 10 U9 or at one of the Host Schools and/or remotely.
- The Programming School informs that, in the event of a state of epidemic emergency, state of epidemic or other circumstances precluding or impeding conducting classes in the selected form (in particular: epidemic, health risk, school closure), it has the right to a unilateral change of the form of the classes. The Programming School will promptly inform the Students and the Parents about such change.
- Courses conducted online – minimum technical requirements:
- access to Internet,
- access to a desktop or mobile computer with parameters sufficient for the installation of Microsoft Teams, and for the programming with Minecraft courses – parameters sufficient for the installation of Minecraft: Education Edition according to Microsoft’s specification.
- Courses are conducted on selected days of the week (e.g. every Thursday), taking into consideration breaks resulting from the school year calendar specified by the Ministry of National Education (hereinafter “MEN”) or possibly from the calendar of classes at the given Host School, if different from the MEN calendar.
- Courses begin in September or in October, depending on the location, and last in accordance with the calendar until the number of 30 sessions is reached.
- The groups consist of a maximum of 12 students. In exceptional cases it is possible to create a group with a higher number of students, in such event the group has a corresponding higher number of teachers.
- In the event the date of a single class changes, the Programming School undertakes to notify the Students and Parents about it at least one week in advance.
- Each of the proposed courses is described in detail on the product page. A product page contains among others information about the language of instruction, the type of the classes and the gross price for one course year.
- In random events (such as an illness of the teacher) the Programming School can cancel the classes with a shorter notice period. Such classes will be rescheduled after agreeing the new date with the Parents of the Students in the given course group.
- In agreement with the Parents the School also conducts classes with a lower number of hours than annual courses (less than 30 classes). In such event a price of the course is agreed individually with the Parents.
WINTER DAY CAMP
- Winter day camp classes take place from Monday to Friday, from 8:30am to 4:30pm. The dates of winter day camps coincide with the dates of winter school break designated in the calendar of the MEN for the Masovian Province. Winter day camp classes are for children aged 7–13. The number of children in a group depends on the enrolment; the number of students per teacher doesn’t exceed 10.
- Winter day camps are organized in co-operation with sport institutions. Computer and sport classes take place at the seat of La Fontaine school at ul. Wandy Rutkiewicz 2 in Warsaw. Swimming classes take place at the School partner’s facilities (the swimming pool at ul. Gubinowska). The list of partners and the location of the classes are published on the product card of each winter day camp.
- The program of winter day camps (thematic classes, trips) and other services (meals) are described on the product card online on www.kidscoderlab.pl/en/. The School reserves the right to modify the daily program in justified situations.
- Parents should ensure that Students arriving each day for winter day camp classes have adequate swimming attire (a close-fitting swimsuit, towel, flip flops, goggles), sports outfit for the gym (clothes for gymnastics, sports shoes) and an outdoor outfit (warm jacket, scarf, hat, gloves).
- Parents provide information about Students in the online enrolment form and on the day camp participant qualification card. Parents specify in the form whether the Student will be dropped off and picked up (by the Parent or a designated person) or whether the Student will arrive at and leave from classes independently.
- Students are obligated to: participated in the planned day activities, respect the property of the School and other Students, follow the instruction of teacher, during classes at School, and on the way to activities outside of School.
COURSE AND WINTER DAY CAMP ENROLMENT
- The website www.kidscoderlab.pl provides information about the Programming School’s offer – programming courses and winter day camps. Enrolment via www.kidscoderlab.pl may be used by the Parents and other authorized adults acting on behalf of the Parents, hereinafter referred to as Parents. In the event the person enrolling a Student in a course is not the child’s Parents, such person should contact the Programming School to confirm the possibility of enrolment.
- Enrolment in programming courses is performed via the online form on www.kidscoderlab.pl. The Parents, enrolling the Student, selects the course or day camp by browsing the product pages. The Parent selects the given course based on its location, day of the week of classes, time of classes and the language of instruction. In the enrolment form Parents provide their contact details and the details of the Student, and confirm they know the Terms of Service and the Privacy Policy. The School also accepts enrolment through an enrolment form available at the School’s representative.
- Course enrolment takes place in September at the beginning of the school year, from the moment the schedule of the Programming School is announced to the moment when there are no more places in the given course group. Upon agreement, it is also possible to join a group during the school year. In such event the Parent receives an individual course fee offer which can be lower than the price displayed on the product card.
Winter day camp enrolment takes place from 1 December of the year preceding the winter day camp to the moment when there are no more places in the given group.
- Classes taking place at Host Schools are dedicated first and foremost to all students of the Host School. The Programming Schools reserves the possibility to exclude participation of recruited participants from outside of the given Host School. Possible exceptions need to be confirmed electronically (via e-mail) by Kids Coder Lab in response to the inquiry about the specific course.
- In the event the Parents conclude the agreement later than 14 days from the course or day camp start, a condition for signing the agreement is for the Parents to submit a declaration that they agree to the start of service provision (start of the course or day camp) before the expiry of the period for submitting a notice about withdrawal from the agreement.
- The Parent is obligated in particular:
- to provide only true, current and all necessary information,
- to use the services offered by the Programming School in the way that does not disrupt the operation of the Programming School and the www.kidscoderlab.pl website,
- to use the services offered by the Programming School in accordance with the applicable rules of law, the provisions of the Terms of Service, and with the social coexistence customs and rules adopted at the given time,
- to use the services offered by the Programming School in a way that is not inconvenient for other Parents and for the Programming School,
- to timely pay the course or day camp fee,
- not to deliver to or share with the Programming School any content that is prohibited by the rules of applicable law, in particular content infringing copyright or personal rights of third parties,
- not to undertake actions such as:
- sending or placing on the www.kidscoderlab.pl website unsolicited commercial communication or placing any content infringing the law (the prohibition to include unlawful content),
- performing IT or any other activities aimed at obtaining information not intended for the Parent, including data of other Parents,
- modifying in an unauthorized way of content delivered by the Programming School, in particular the provided prices and course descriptions;
- abusing the rights granted to the Parents by the Programming School or the rules of law in a way that is contrary to the social and economic purpose of the given law or the rules of social coexistence.
AGREEMENT TERMINATION AND THE RIGHT TO WITHDRAW FROM THE AGREEMENT
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In the event the delivery of the course or day camp order is not possible because
a) the number of Students signed up for and participating in the given course is too low (less than 8) or too high (over 12),
b) the number of Students signed up for and participating in the given day camp is too low (less than 8) or too high (over 20),
the Programming School notifies the Parent about it and, if possible, about the possibility of delivery of a substitute service, corresponding in the greatest extent to the classes originally selected. If the Parent does not agree to sign up the Student for the proposed course or day camp, the Programming School immediately (not later than within 14 days) returns the fee paid for the course or day camp (including the advance payment) to the Parent via a bank transfer, provided that the fees for completed classes are deducted.
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The Programming School has the right to terminate the agreement in the event of force majeure (e.g. a natural disaster, long term power shortage, pandemic, destruction of or damage to the building at which the classes take place). In such event the Programming School has the obligation to return the course fee, proportionately to the number of already conducted classes.
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The Parent has the right to withdraw from the concluded Agreement within 14 days from its conclusion without providing a reason. In the event the withdrawal is done after the course start, the Parent is obligated to proportionately cover the cost of classes conducted until the day the notification about the withdrawal was delivered to the Programming School. The statement of withdrawal from the agreement should be sent by e-mail (via the contact form on the www.kidscoderlab.pl website or to the address info@kidscoderlab.edu.pl) or by regular mail to the address Kids Coder Lab, ul. Hlonda 10 U9, 02-972 Warsaw, and include the following (or similar) wording: I hereby withdraw from the programming course agreement concluded on [__] for [child’s first and last name].
FREE PICK & DROP SERVICE
- As part of the programming course at its registered seat at ul. Hlonda 10 U9, the Programming School also organizes the service of picking up the Students from the neighbouring schools along ul. Ledóchowskiej and ul. Hlonda and dropping them off at the classes (and bringing them back to the school).
- The Parent who wishes to use this service, should mark the adequate box in the process of course enrolment.
- The Parent is responsible for communicating with the institution, which the Student attends, about this and taking care about the necessary authorizations. The Parent is also responsible for providing detailed information about the whereabouts of the given Student at the specified time (classroom, after school club, floor etc.). In the event the Programming School’s representative does not find the Student at the specified place, the Programming School reserves the right to continue gathering the group and moving to the place of classes in order for the entire group to start the classes on time.
PAYMENTS FOR ANNUAL PROGRAMMING COURSES
- The price for a full cycle of classes is displayed on the product card of the given course on the Kids Coder Lab website, on the Courses tab.
- Apart from the course price, the Parent shall pay the entry fee indicated on the product card. The entry fee includes the costs of launching the given course and in no event, even in the event of agreement termination, is reimbursable.
- The Programming School offers the following models of payment for annual programming courses:
- a one-time payment for the full year, i.e. payment in advance, or
- payment in 8 monthly instalments.
- The terms of payment and agreement termination, depending on the selected payment model, are listed in the table below:
| One-time payment | Payment in instalments | |
|---|---|---|
| Payment date | After the first trial lesson, before the next class | By the 5th day of each month (in advance); payment is collected until the penultimate month of the course |
| Price | The entry fee is required in each payment model. | |
| The course price is indicated on the product card for the given course. The School offers Parents a 5% discount off the course price in the event of a one-time payment for the course. Payment shall be made no later than after the first class. |
The amount to pay in individual instalments is specified on the product card of the given course. | |
| Agreement termination | The Parent has the right to terminate the Agreement with immediate effect, without a notice period, i.e. with the effect on the first working day following the day on which the Programming School received the Agreement termination notification. The amount paid is in this event settled proportionally to the number of classes that took place. The School returns part of the fee for those classes which the Student will not attend after Agreement termination to the Parents. Agreement termination before the end of the course involves a loss of the 5% discount granted upon payment. The loss of the discount means that the School returns to the Parents the part of the fee for the classes which the Student will not attend after Agreement termination after deducting the discount. The Parent has the right to terminate the Agreement with immediate effect, without a notice period, i.e. with the effect on the first working day following the day on which the Programming School received the Agreement termination notification. The amount paid is in this event settled proportionally to the number of classes that took place. The School returns part of the fee for those classes which the Student will not attend after Agreement termination to the Parents. Agreement termination before the end of the course involves a loss of the 5% discount granted upon payment. The loss of the discount means that the School returns to the Parents the part of the fee for the classes which the Student will not attend after Agreement termination after deducting the discount. | The Parent has the right to terminate the Agreement at any moment. In such event a monthly notice period applies which takes effect at the end of the month in which the Programming School received the Agreement termination notice. a. If the Parent submits a declaration of resignation before the payment day for the given month, the Agreement is terminated with immediate effect. b. If the Parent submits a declaration of resignation after the payment day for the given month, the Agreement ends on the last day of that month and the Student has the right to attend classes until that day. c. In the event the Parent submits a declaration of resignation after the payment day for the given month and doesn’t want the Student to attend classes until such month, the Programming School may set with the Parent a shorter notice period on a case by case basis. |
| Sposób płatności | • Przelewy24 • Bank transfer • By card at the School’s seat |
• Przelewy24 • Bank transfer • By card at the School’s seat |
| Brak zapłaty w terminie | Lack of payment by the above-specified dates, without the permission in an electronic form (email) from the Programming School to postpone payment of the default fee results in the termination of the Agreement. In the event of Agreement termination the Parent shall pay the fee in the amount proportional to the number of classes attended by the Student. Lack of timely payment result in the loss of the 5% discount, if such was applied. | If the Parent is late with payment of an instalment, the Programming School demands payment from the Parent, specifying a 7-day period to pay the default amount. If the payment period passes without payment, the Agreement is terminated with immediate effect. |
- Apart from the discounts indicated in the table above, other discounts, specified on the product card, may apply (e.g. discount for siblings, discount for Karta Dużej Rodziny).
PAYMENTS FOR DAY CAMPS
- The condition for booking a place on a winter day camp is the payment of an advance in the amount of PLN 150 via a PayPro payment link while enrolling through an enrolment form on the website. The deadline for payment of the remaining amount is January 15.
GENERAL RULES
- The Parent is obligated to notify the Programming School about the change to the phone number, address and other information necessary for the contact between the Programming School and the Parent.
- The Parent is materially responsible for damages caused by the Student and for this reason takes all the civil law responsibility. Students are obligated to follow the teachers’ instructions.
- The Programming School, at its registered seat at ul. Hlonda 10 U9, monitors the premises with the use of CCTV cameras. The rules of storing data from the monitoring are regulated by the Privacy Policy.
- The rules concerning privacy and personal data are regulated by the kidscoderlab.pl Privacy Policy.
- For the delivery of the course enrolment service the provisions of the Consumer Rights Act are applied (Journal of Laws of 2018, item 827).
- The Programming School may amend these Terms of Service at any time for important reasons. Changes to the Terms of Service apply from the moment they are expressly indicated and placed on the Programming School’s website. A change to the Terms of Service does not affect the Agreements already concluded between the Programming School and the Parents, excluding express acceptance of the changes to the Terms of Service.
- Consolidating, securing, sharing and confirming to the Parents of substantial provisions of the Programming Course or Day Camp Agreement is performed by sending it to the Parent to the e-mail address provided.
- These Terms of Service apply from 25.08.2021. Changes between this and previous version of the Terms of Service, from 01.07.2020, relate to the changes in payment methods for annual programming courses
Previous versions of the Terms of Service:
Terms of Service applicable between 1 January 2019 and 30 November 2019
Terms of Service applicable between 1 December 2019 and 30 June 2020
Terms of Service applicable between 1 July 2020 and 24 August 2021
